The HOA Terminology Section is designed to help homeowners better understand the key terms, acronyms, and concepts commonly used in the Fieldstone Homeowners Association. From governance and financial responsibilities to processes like ARC requests and rule enforcement, this glossary serves as a quick reference for navigating the HOA’s operations and documents. By familiarizing yourself with these terms, you’ll have the tools to engage more confidently with the HOA, whether you’re reviewing governing documents, submitting requests, or participating in community discussions. If you have questions about a term not included here, feel free to reach out to the HOA Board or the community management company for clarification.
A committee responsible for reviewing and approving homeowners’ requests for exterior modifications to ensure compliance with community standards and the CC&Rs.
A formal application submitted by a homeowner to the ARC for approval of exterior modifications, such as building additions, painting, or landscaping changes.
The yearly fee paid by homeowners to fund the HOA’s operations, maintenance, and services. Also referred to as dues or fees.
A document that establishes the HOA as a legal, nonprofit corporation and outlines its basic purpose and structure.
The specific design and construction guidelines that homeowners must follow for modifications or repairs to maintain the community’s aesthetic harmony.
A professional service hired by the HOA to handle administrative tasks, such as CC&R enforcement, meeting coordination, financial management, and member communication.
The governing body of the HOA, consisting of elected volunteer homeowners responsible for decision-making, enforcing rules, and managing operations.
A governing document that defines the internal management structure of the HOA, including roles, responsibilities, election procedures, and meeting protocols.
The legal document that outlines the rules, standards, and restrictions for properties within the community. It governs aspects such as property maintenance, modifications, and community behavior.
The formal name for the CC&Rs, which are legally binding and recorded with the county.
Any change, addition, or alteration to the exterior of a property that requires approval from the HOA’s Architectural Review Committee (ARC).
The collection of documents that establish and regulate the HOA, typically including the Articles of Incorporation, CC&Rs, Bylaws, and Rules and Regulations.
HOA Member
A homeowner within the community who automatically becomes a member of the HOA upon purchasing property.
An online platform provided by the community management company where homeowners can access account information, HOA documents, submit ACC Requests, and report violations.
An organization created to manage a residential community, maintain common areas, enforce rules, and oversee community operations.
The obligation of the HOA or the homeowner to maintain specific property elements, as outlined in the governing documents.
A provision in the CC&Rs that grants the HOA the authority to enforce its rules, including the ability to issue fines or take corrective action.
An additional fee that may be charged to homeowners for unexpected expenses or significant projects not covered by the annual assessment.
An instance where a homeowner’s property or actions do not comply with the HOA’s CC&Rs, Rules and Regulations, or other policies.